Budget Calendar

*These are Budget Office due dates. Chancellors and VPs may have different internal deadlines.

FY 2019
Description Due Date Responsible Party
September
Budget Office requests Evaluation Data for the FY 2020 Budget Request to the State 9/12/18 University Budget Office
FY 2020 Budget Process Kick-off Meeting 9/13/18 University Budget Office/Central Cost Centers
Cost Center User Training for Enterprise Planning and Budgeting Cloud Service (EPBCS) 9/17-28/18 University Budget Office/Central & Campus based Cost Centers
Finance and Facilities Committee Meeting 9/18/18                 
Budget Office sends request for Budget Initiatives - FY 2020 Budget Request to the State 9/21/18 University Budget Office
All Budgets uploaded to the Cloud 9/28/18 University Budget Office and OIT
Central Cost Centers - Pre-Budget and Planning Meetings September University Budget Office
     
October
Board of Governors Meeting 10/4/18  
Evaluation Data for the FY 2020 Budget Request to the State due to the Budget Office 10/9/18 Financial Aid, OIRAP, and the University and RBHS Registrars
Budget Office receives FY 2020 Budget Request Instructions from the State (tentative) 10/10/18  
FY 2020 Budget Initiative requests due to the Budget Office 10/19/18 Chancellors
Central Cost Centers - Pre-Budget and Planning Meetings October University Budget Office
Central Cost Centers - Budget and Planning Meetings with Budget Committee October Central Cost Centers, University Budget Office, Chancellors, Exec VP Finance & Administration and Sr. VP Academic Affairs
Open Enterprise Planning and Budgeting Cloud Service (EPBCS) for Cost Center Budgeting October Central and Campus-based Cost Centers
     
November
F&F documents due 11/5/18 University Budget Office
FY 2020 Budget Request (inclusive of Budget Initiatives) due to the State (tentative) 11/12/18 University Budget Office
Update RCM Metrics using FY 2019 Model to determine metrics impact 11/14/18 University Budget Office
Develop FY 2020 RCM Model using updated metrics and updated budgets 11/14/18 University Budget Office
Lock down any organizational or cost pool changes 11/14/18 University Budget Office
Finance and Facilities Committee Meeting 11/20/18  
Central Cost Centers - Budget and Planning Meetings with Budget Committee November Central Cost Centers, University Budget Office, Chancellors, Exec VP Finance & Administration and Sr. VP Academic Affairs
Training for Workforce Planning in Enterprise Planning and Budgeting Cloud Service  (EPBCS) for Cost Center Budgeting commences TBD Universitywide fiscal officers (Central units and Chancellor offices)
     
December
Board of Governors Meeting 12/6/18  
Central Cost Centers - Budget and Planning Meetings with Budget Committee December Central Cost Centers, University Budget Office, Chancellors, Exec VP Finance & Administration and Sr. VP Academic Affairs
Compile all Budget Requests from Cost Centers December University Budget Office
Budget Committee Review of Cost Pool Requests December University Budget Office, Chancellors, Exec VP Finance & Administration and Sr. VP Academic Affairs
     
January
December Close (tentative) 1/11/19  
F&F documents due 1/11/19 University Budget Office
Finalize FY 2020 Cost Pool Budgets 1/14/19 University Budget Office
General Ledger Actuals through December loaded into Forecasting (tentative) 1/16/19 University Budget Office
Finance and Facilities Committee Meeting 1/29/19  
Q2 Forecasts Due to the Budget Office 1/30/19 Chancellors and Central Units
Cost Centers adjust their budgets to reflect approved RCM Cost Allocations and Workforce Planning 1/30/19 Central and Campus-based Cost Centers
Distribute Budget guidance to Responsibility Centers (tuition, endowment, debt service, fringe, etc.) 1/31/19 University Budget Office
Enterprise Planning and Budgeting Cloud Service (EPBCS), inclusive of Workforce Planning, open for Responsibility Center Budgeting January Responsibility Centers
     
February
Budget Office requests tuition and fee rates 2/1/19 University Budget Office
Board of Governors Meeting 2/12/19  
Allocations Finalized to Responsibility Centers 2/15/19 University Budget Office
F&F documents due 2/25/19 University Budget Office
Governor's Budget Address and Governor's FY 2020 Budget TBD  
     
March
Tuition and fee rates due to the Budget Office 3/1/19 Chancellors
Finance and Facilities Committee Meeting 3/12/19  
Cost Center Enterprise Planning and Budgeting Cloud Service (EPBCS) Budget data entry finalized 3/29/19 Central and Campus-based Cost Centers
     
April
Board of Governors Meeting 4/9/19  
Presentation Due - Open Hearing on Tuition and Fees 4/10/19 University Budget Office
March Close  (tentative) 4/10/19  
General Ledger Actuals through March loaded into Forecasting (tentative) 4/15/19 University Budget Office
Open Hearing on Tuition and Fees 4/24/19  
Responsibility Center Budgets Due to the Budget Office 4/26/19 Chancellors and Central Units
Q3 Forecasts due to the Budget Office 4/30/19 Chancellors and Central Units
Assembly and Senate Budget and Appropriations Committee TBD  
     
May
F&F documents due - Preliminary Budget Presented 5/21/19 University Budget Office
Develop Consolidated Board Budget 5/31/19 University Budget Office
Pre-Meetings for FY 2020 Budget May University Budget Office and Chancellors
Assembly and Senate Budget and Appropriations Committee TBD  
     
June
Finance and Facilities Committee Meeting 6/5/19    
Board of Governors Meeting - Annual Meeting 6/19/19  
F&F documents due 6/27/19 University Budget Office
Pre-Meetings for FY 2020 Budget June University Budget Office and Chancellors
FY 2020 Budget Meetings June Executive VP Finance & Admin and Chancellors
FY 2020
Description Due Date Responsible Party
July
Beginning of fiscal year 7/1/19  
Appropriations Act - Approved TBD  
State of NJ Releases Fiscal Year 2020 Budget TBD  
F&F documents due 7/2/19 University Budget Office
Finance and Facilities Committee Meeting 7/9/19  
Board of Governors Meeting 7/23/19