Budget Calendar

*These are Budget Office due dates. Chancellors and VPs may have different internal deadlines.

FY 2019
Description Due Date Responsible Party
November
F&F documents due 11/5/18 University Budget Office
Central Cost Centers - Business Officers Meeting 11/12/18 Central Cost Centers and University Budget Office
Enterprise Planning and Budgeting Cloud Service  (EPBCS) Training (Workforce Planning) 11/12/18 - 1/10/19 All Units
FY 2020 Budget Data draft due from Central Cost Centers 11/14/18 Central Cost Centers
SLT Review of Cost Pool Budgets 11/14/18 University Budget Office and Senior Leadership Team
FY 2020 Budget Request (inclusive of Budget Initiatives) due to the State 11/19/18 University Budget Office
Finance and Facilities Committee Meeting 11/20/18  
SLT/Budget Committee Review of Cost Pool Budgets 11/20/18 University Budget Office, Chancellor CFOs, and Senior Leadership Team
Central Cost Centers - Business Officers Meeting 11/28/18 Central Cost Centers and University Budget Office
     
December
Enterprise Planning and Budgeting Cloud Service  (EPBCS) Training (Workforce Planning) 11/12/18 - 1/10/19 All Units
Board of Governors Meeting 12/6/18  

Enterprise Planning and Budgeting Cloud Service (EPBCS) Training (Revenue & Expense)

12/7/18 - 1/15/19 All Units
Central Cost Centers - Business Officers Meeting 12/10/18 Central Cost Centers and University Budget Office
SLT/Budget Committee Review of Cost Pool Budgets 12/12/18 University Budget Office, Chancellor CFOs, and Senior Leadership Team
SLT/Budget Committee Review of Cost Pool Budgets 12/19/18 University Budget Office, Chancellor CFOs, and Senior Leadership Team
Finalize FY 2020 Cost Pool Budgets 12/19/18 University Budget Office
     
January
Enterprise Planning and Budgeting Cloud Service  (EPBCS) Training (Workforce Planning) 11/12/18 - 1/10/19 All Units
Enterprise Planning and Budgeting Cloud Service (EPBCS) Training (Revenue & Expense) 12/7/18 - 1/15/19 All Units
Cost Pool Budgets entered into Enterprise Planning and Budgeting Cloud Service (EPBCS) - First Run 1/4/19 Central and Campus-based Cost Centers
Enterprise Planning and Budgeting Cloud Service (EPBCS) Workforce Planning - GO LIVE 1/4/19 University Budget Office
Enterprise Planning and Budgeting Cloud Service (EPBCS) open for Responsibility Center Budgeting 1/4/19 Responsibility Centers
Develop FY 2020 RCM Model using updated metrics and updated budgets 1/4/19 University Budget Office
FY 2021 Budget Data draft due from Central Cost Centers 1/7/19 Central Cost Centers
Enterprise Planning and Budgeting Cloud Service  (EPBCS) Training (Forecasting)                      1/7/19 - 1/29/19 All Units
F&F documents due 1/11/19 University Budget Office
December Close 1/17/19  
Allocations Finalized to Responsibility Centers 1/18/19 University Budget Office
General Ledger Actuals through December loaded into Forecasting 1/22/19 University Budget Office
Finance and Facilities Committee Meeting 1/29/19  
Distribute Budget guidance to Responsibility Centers (tuition, endowment, debt service, fringe, etc.) 1/31/19 University Budget Office
     
February
Budget Office requests tuition and fee rates 2/1/19 University Budget Office
Board of Governors Meeting 2/12/19  
Final Q2 Forecasts Due to the Budget Office from Central VP Units 2/15/19 Central Units
Final Q2 Forecasts Due to the Budget Office from Chancellors' Offices 2/20/19 Chancellors
F&F documents due 2/25/19 University Budget Office
Governor's Budget Address and Governor's FY 2020 Budget TBD  
Training and Support for all applications continues February All Units
     
March
Tuition and fee rates due to the Budget Office 3/1/19 Chancellors
Finance and Facilities Committee Meeting 3/12/19  
Training and Support for all applications continues March All Units
     
April
Board of Governors Meeting 4/9/19  
March Close 4/16/19  
General Ledger Actuals through March loaded into Forecasting 4/19/19 University Budget Office
Open Hearing on Tuition and Fees 4/24/19  
Final budgets due to the Budget Office from Chancellors' Offices and Central VP Units 4/26/19 Chancellors and Central Units
Assembly and Senate Budget and Appropriations Committee TBD  
Training and Support for all applications continues April All Units
     
May
Pre-Meetings for FY 2020 Budget 5/1/19 - 5/15/19 University Budget Office and Chancellors
Final Q3 Forecasts Due to the Budget Office from Central VP Units 5/8/19 Central Units
Final Q3 Forecasts Due to the Budget Office from Chancellors' Offices 5/14/19 Chancellors
F&F documents due - Preliminary Budget Presented 5/21/19 University Budget Office
FY2020 Budget Meetings May Executive VP Finance & Admin and Chancellors
Develop Consolidated Board Budget 5/31/19 University Budget Office
Assembly and Senate Budget and Appropriations Committee TBD  
Training and Support for all applications continues May All Units
     
June
Finance and Facilities Committee Meeting 6/5/19    
Board of Governors Meeting - Annual Meeting 6/19/19  
Training and Support for all applications continues June All Units
FY 2020
Description Due Date Responsible Party
July
Beginning of fiscal year 7/1/19  
Appropriations Act - Approved TBD  
State of NJ Releases Fiscal Year 2020 Budget TBD  
F&F documents due 7/2/19 University Budget Office
Finance and Facilities Committee Meeting 7/9/19  
Board of Governors Meeting 7/23/19